Frequently Asked Questions

VODACIS is an on-premise communication platform with built-in AI capabilities. It provides video conferencing, call recording, and real-time AI transcription—all running entirely on your own servers. Unlike cloud solutions, your data never leaves your network.

Voice On Demand • Anywhere Calling • Intelligent Speech

The key difference is where your data lives. Cloud solutions process your recordings and AI features on their servers. With VODACIS, everything runs on your infrastructure—your recordings, transcripts, and AI processing never leave your network. This is critical for organizations with privacy requirements, regulatory compliance, or data sovereignty needs.

VODACIS is designed for organizations that:

• Need enterprise communication features
• Require data sovereignty and privacy
• Must comply with regulations (HIPAA, etc.)
• Want to avoid per-user cloud subscription fees
• Need to operate in air-gapped or limited connectivity environments

No. All audio, video, and AI processing happens entirely on your VODACIS server. Nothing is sent to external cloud services, including us (Vodacis LLC).

No. We have no access to your meeting content, recordings, or transcripts. Your VODACIS installation runs on your infrastructure, and we don't have remote access to it.

VODACIS is designed to support HIPAA compliance. Because all data stays on your infrastructure, Protected Health Information (PHI) never leaves your network. You control access and audit trails. However, compliance also depends on how you deploy and manage the system—we recommend working with your compliance team.

• In transit: All connections use TLS/SSL encryption
• At rest: Optional disk encryption (configure at OS level)
• Passwords: Hashed with bcrypt

Currently available:

• Real-time transcription during calls
• Speaker identification in transcripts
• Searchable transcript archives

Coming soon: AI Meeting Summaries (automatic notes, action items)
On our roadmap: AI Meeting Agent (virtual assistant that joins calls)

VODACIS uses Whisper large-v3, one of the most accurate speech recognition models available. Typical accuracy is 90-95%+ for clear audio. Accuracy depends on audio quality, speaking clarity, and background noise levels.

Currently optimized for English (US, UK, and other variants). Additional language support is possible—contact us if you have specific language requirements.

Yes. Conference room calls support full video recording in MP4 format, including all participant video, screen sharing, and synchronized transcripts.

• Edge Appliance: Pre-configured hardware that's plug-and-play. Best for quick deployment with minimal IT effort.
• Software License: Deploy on your own hardware. Best for organizations with existing infrastructure or specific requirements.

Both options include all features, private AI processing, updates, and support.

The GPU powers real-time AI transcription. The Whisper speech recognition model runs on CUDA, which requires an NVIDIA GPU. Without a GPU, transcription would be too slow for real-time use.

Yes! Since everything runs on your local server, VODACIS works without internet access. Users on your local network can make calls, record, and get transcriptions without any external connectivity.

• Edge 25 Appliance: Up to 25 users
• Edge 50 Appliance: Up to 50 users
• Software License: Depends on your hardware (typically 10-100+ users)

For larger deployments, contact us for custom sizing.

Chrome, Firefox, Edge, and Safari (version 90+ for Chrome/Firefox/Edge, 14+ for Safari). VODACIS works on both desktop and mobile browsers.

No. Unlike cloud solutions that charge $15-30 per user per month, VODACIS uses flat annual pricing regardless of user count (within your licensed tier).

• Software updates and new features
• AI model updates (improved accuracy)
• Security patches
• Technical support (email + phone)
• Hardware warranty (appliance only)

Yes, including:

• Installation and deployment assistance
• Custom integrations (LDAP, CRM, etc.)
• Administrator and end-user training
• Extended support contracts

Contact us to discuss demo and evaluation options.